Services

How I can help enhance your success

www.xtreme-assistant.com

Following are some services I can provide. If there is a service that is not listed, please leave a comment or send a message and I’m happy to let you know if it is possible and send you a quote. If you are not sure, that’s okay too. I can help you figure it out. Just send me a message and we can chat about it. You can view my experience history on LinkedIn. One time or monthly retainer fees available. Bartering options may be considered. Combo packages available. You can view my rates here.

  • Clerical duties
  • Typing/word processing
  • Light bookkeeping
  • Mailing/shipping
  • Coordinate/research travel arrangements
  • Assist with travel follow-up tasks
  • Restaurant reservations
  • Email management
  • Renew business and software licenses on your behalf
  • Compose, edit, proofread correspondence
  • Writing and editing of articles, cover letters, resumes, website content, ebooks
  • Compile, edit, proofread business reports
  • Create, edit, proofread PowerPoint presentations
  • Create, edit, maintain Excel spreadsheets
  • Design, edit, proofread, layout, maintain publications
  • Conduct research
  • Research suppliers/vendors
  • Place orders for supplies and services
  • Track progress and results
  • Collect and compile data
  • Process expense reports
  • Assist with mail, software, printing, copying, scanning, faxing, purchasing, etc.
  • Filing, record-keeping and records management
  • Data entry/database maintenance
  • Evaluate new office technology
  • Create office procedures, policy and instruction manuals
  • Website maintenance
  • Posting to your website and social media accounts
  • Create social media pages for your business
  • CRM management
  • Review resumes and check references of potential employees
  • Assist with organization and time management skills
  • Calendar management
  • Meeting coordination
  • Train and coach existing administrative staff
  • Coach existing executives on how to work with and best utilize administrative staff
  • Writing
  • Transcription
  • Notary services
  • Voice over services for your voicemail system and/or commercial
  • Resume review/revamp/creation (I do not work with executive-level or involved resumes such as for a PhDs)
  • Cover letter review/revamp/creation
  • Basic LinkedIn training session (one hour in-person, by phone or Skype)

Why Fortunte 500 Companies Need Virtual Assistants

Know when to let go and hire expertise so you can focus on the big picture
(Kansas City Business Journal article)

Notary Public

Certified notary publics are empowered by the state to take acknowledgements, administer oaths and affirmations, and certify copies of documents as true copies. They are not lawyers and cannot give legal advice. I am a member of the American Association of Notaries which helps me stay current on the rules and regulations in the field.

Acknowledgement – a formal declaration made by a person signing a document who states that it was his/her free act and deed. That is, the person signed it without undue influence and for the purposes detailed in it. A certificate of acknowledgment is a written statement signed and sealed by the notary official that serves to prove that the acknowledgment occurred.

Oath, affirmation, and jurat – the official written statement by a notary public that he or she has administered and witnessed an oath or affirmation for an oath of office, or on an affidavit – that is, that a person has sworn to or affirmed the truth of information contained in a document, under penalty of perjury, whether that document is a lengthy deposition or a simple statement on an application form.

Certified copy – a copy (often a photocopy) of a primary document, that has on it an endorsement or certificate that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.  A certified copy was designed for administrative convenience. A certified copy may be required for official government or court purposes and for commercial purposes. It avoids the owner of important documents (especially identity documents) giving up possession of those documents which might mean a risk of their loss or damage.

Requirements for notary services:

  • The person whose signature is being notarized must be present.
  • A blank document cannot be notarized.
  • The person whose signature is being notarized must have a valid ID.
  • The document must be signed in the presence of the notary and in the state of Missouri.
  • I cannot certify any documents that state on the front that they cannot be reproduced.
  • If additional witnesses are required to sign the document, it is your responsibility to provide said witnesses.

 

3 Comments

3 thoughts on “Services

  1. Hi Jenna,

    I really love your blog and have enjoyed reading some of your posts. I work for a startup called UpdateZen, and we are trying to streamline the way that CEOs communicate with those around them. We think that our product is going to be a great took for Executive Assistants. Right now, we’re trying to collect data about this.

    Would you be interested in taking a quick survey and sharing it with EAs on social media as well? We are offering a $200 Amazon gift card to one participant. The link is https://www.surveymonkey.com/s/VCL7C3M

    Thank you so much for your help!

    Sincerely,

    Victoria

    • Thanks, Victoria. I’m happy to approve your comment so others can view. Good luck for the new startup. Very exciting!
      Jeana Walz, CAP
      The Xtreme Assistant

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